The Grama Sachivalayams and Ward Sachivalayams (GSWS) Department in Andhra Pradesh provides approximately 540 government services through village and ward secretariats. These services are accessible through various application forms covering multiple departments and schemes. Below is a comprehensive overview of GSWS application forms organized by category.
Overview of GSWS Services
The Grama and Ward Sachivalayam system was established by the Andhra Pradesh government to bring administration closer to citizens by eliminating corruption and discrimination. Services are delivered through the AP Seva Portal and Meeseva centers, with applications processed through Common Service Providers (CSPs) and Digital Assistants (DAs).
Major Categories of GSWS Application Forms
Rice Card / Ration Card Applications
The rice card services are among the most commonly used GSWS applications:
- New Rice Card Application – For families without existing ration cards
- Member Addition Application – To add new family members (including newborns)
- Member Deletion Application – To remove members due to death or migration
- Splitting Application – To divide one ration card into multiple cards
- Surrender Application – To cancel/surrender existing ration cards
- Single Member Application – For individuals living alone
- Address Change Application – To update residential address details
- Wrong Aadhaar Correction Application – To rectify incorrectly seeded Aadhaar numbers
- Details Change Application – For corrections in date of birth, age, and relationship details
Household Mapping Applications
Household mapping forms the basis for identifying beneficiaries across all government schemes:
- New Household Mapping – For families not yet mapped in the system
- Member Migration on Marriage Grounds – To migrate members after marriage with verification forms
- Household Splitting Application – To divide households based on marriage, divorce, or single old-age persons
- HH Merge Rural/Urban – To combine two households into one
- Split Verification Forms – Separate forms for WEA-WWDS and PS-WAS field verification
- Marriage Grounds Field Verification Form
Revenue Department Certificates
The Revenue Department issues critical certificates for education, employment, and welfare schemes:
Identity and Status Certificates:
- Caste Certificate / Integrated Certificate – Includes community, nativity, and date of birth
- Income Certificate – For verifying family income
- OBC Certificate – For Other Backward Classes at central and state levels
- EWS Certificate – Income and asset certificate for Economically Weaker Sections
- Family Member Certificate (FMC) – To establish family relationship with deceased persons
- Small and Marginal Farmer Certificate – For input subsidy, crop insurance, and bank loans
- Agriculture Income Certificate – For agricultural income verification
- No Earning Member Certificate – For compassionate appointments
- No Property Certificate – To declare no property ownership
- Local Candidate Certificate – For educational institutional purposes
Land-Related Services:
- Mutation and Title Deed Cum Pattadar Passbook – For updating land ownership records
- Corrections in Current Adangal – To rectify land record errors
- Computerized Adangal Application – Digital land records
- Manual Adangal Application – Traditional land records
- ROR-1B Application – Record of Rights Form 1B
- E-Passbook Service – Digital pattadar passbook
- Patta Subdivision Application – For dividing land parcels
- Mobile Number & Pattadar Aadhaar Seeding – Linking Aadhaar with land records
- F-Line Application – Field measurement book copies
- Permission for Digging Bore Well – Agricultural well permits
Birth and Death Certificates
Registration services for vital events are available through both CRS (Civil Registration System) and manual processes:
- Birth Certificate Application (CRS) – Computer-based registration
- Birth Certificate Application (Manual) – Traditional registration
- Death Certificate Application (CRS) – For death registration
- Death Certificate Application (Manual) – For death registration
- Late Registration of Birth – For delayed birth registrations
- Late Registration of Death – For delayed death registrations
- Non-Availability Certificate (Birth/Death) – When original certificates are unavailable
- Child Name Inclusion (CDMA) – After 1 year of birth
- Child Name Inclusion (CDMA) – Before 1 year of birth
- Corrections in Birth/Death Certificates – For rectifying errors
- Adopted Child Birth Certificate
- Still Birth Certificate
- Medical Certificate for Cause of Death
Pension Applications
The state provides various pension schemes through NTR Bharosa and other programs:
- NTR Bharosa Pension Application Form – General pension application
- NTR Bharosa Spouse Pension Application – For widows/widowers
- Pension Transfer Request Application – To transfer pension location
- Dappu Artist Application with Self Declaration – For traditional artists
- Cobbler Self Declaration Form – For cobbler community pensions
- Single Women Declaration – For unmarried women pension
- Amaravati Landless Poor Pension Application
Insurance and Welfare Schemes
Chandranna Bima Scheme (formerly YSR Bima):
- Natural Death Claim Form – Rs. 1 lakh coverage for natural death
- Accidental Death/Disability Relief Form – Rs. 5 lakh for accidental death
- Rs. 10,000 Voucher Form – For funeral expenses
- WEA WWDS Enquiry Report – Field verification
- Authorization by Legal Heir
- Personal Accident Claim Form
- Claims Checklist
Other Welfare Applications:
- Talliki Vandanam Grievance Form – Mother-child welfare scheme
- Vahana Mitra Application – Auto/taxi driver welfare scheme
- Senior Citizen Card Application – For elderly citizens
- Sadarem Slot Booking – Disability certificate services
- Mission Vatsalya Application – Child welfare scheme
- AP CM Relief Fund Application – Emergency assistance
Labour and Employment
- Labour Certificate Application – For unorganized sector workers
- Job Card Application (NREGS) – For rural employment guarantee
- e-Shram Application Form – National database for unorganized workers
- Shop Registration Form with Self Declaration – For shop establishments
- Skilled Worker Certificate
- Updation of Integrated Registration (Establishment) Data
Marriage Certificate
- Marriage Certificate Application Form – For registering marriages
- Marriage Certificate Verification Report – Field verification document
- Hindu Marriage Registration Application
Electricity Department Forms
SPDCL (Southern Power Distribution Company):
- New LT Connection Application
- New Connection Provisional Estimate
- Category Change/Load Change
- Name Change/Title Transfer
- Consumer Complaints Form
- HVDS Registration
- Agricultural Group Connection Registration
- Test Report
CPDCL and EPDCL:
Similar forms for Central and Eastern Power Distribution Companies
GSWS Employee Forms
For government employees working in the GSWS system:
- GSWS Transfers Application – For employee transfers
- GSWS Leave Letter / CL Form – Casual leave applications
- Medical Reimbursement Application
- PRAN Correction Form (S2 Form) – Pension account corrections
- No Due & No Charge Certificate
- Spouse Certificate – For transfer purposes
- Employee Authorization Letter
- Last Pay Certificate (LPC)
- Service Verification Certificate by DDO
- Incremental Order Copy
- APGLI Missing Credit Form
Aadhaar Services
- Enrolment/Update Form (0-5 Years) – For children under 5
- Enrolment/Update Form (5-18 Years) – For minors
- Enrolment/Update Form (18+ Years) – For adults
- Address Certificate for Aadhaar Enrollment
- Self Declaration for Address Sharing
- DOB Exception Self Declaration
- Standard Documents List
Voter Card (Electoral) Applications
- Form 6 – New voter registration
- Form 6A – For overseas Indian electors
- Form 7 – Objection and deletion of name
- Form 8 – Correction in voter details
- Form 8A – Address change
- Forms 17, 18, 19 – For local authorities, graduates, and teachers
- Nomination Papers (Forms 2A-2E) – For contesting elections
Educational Services
- Fee Reimbursement Verification Form – 6-step validation
- Scholarship Verification Form
- Student Reimbursement Tuition Fee (RTF) Application
- Jnanabhumi Portal Student Registration
- SSC Memo Correction
- Bonafide Certificate
- Transfer Certificate
Police Department Services
- Character Certificate Application
- Fresh Licenses/Renewal Application
- Issuance of Certificates
- Missing & Lost Documents Application
- Permission for Event Bandhobust
Agriculture and Horticulture
- PM Kisan New Registration
- Crop Cultivator Rights Card (CCRC) Application – English and Telugu versions
- Panta Namodu Application – Agricultural scheme
- AP Dotted Lands Application
- Agricultural Land Value Application
Other Important Forms
- Public Grievance Application (PGRS) – Complaint registration
- Distance Certificate Application
- Possession Certificate Application
- Change of Name Application
- Driving License (New/Renewal)
- PAN Card Application (Form 49A, 49AA)
- Encumbrance Certificate (EC) Application
- Certified Copies from RDO/Dy. Tahsildar
- Temple Seva Booking Applications – For various temples (Tirupati, Simhachalam, etc.)
- Land Conversion for Non-Agriculture Purpose
- Cinema License Renewal
- Mineral Concession Application
Application Process
Applications can be submitted through multiple channels:
- Online Portal – vswsonline.ap.gov.in for integrated services
- Village/Ward Secretariats – Physical submission at local sachivalayams
- Meeseva Centers – Government service centers
- Self-Service Options – Citizen self-registration portals for household mapping and eKYC
The Common Service Provider (CSP) portal enables Digital Assistants to fill common application forms, collect service-specific information, process payments through integrated gateways, and track application status. Most services follow a standard approval workflow through Village Revenue Officer (VRO), Revenue Inspector (RI), Tahsildar, and Revenue Divisional Officer (RDO).
Document Requirements
Most applications require basic documents including:
- Aadhaar Card
- Ration Card/Rice Card
- Address Proof/ID Proof
- Passport-size photographs
- Service-specific supporting documents
- Self-declarations and affidavits where applicable
Service Level Agreements (SLA)
The GSWS system has established SLAs for various services ranging from 2 days to 90 days depending on the complexity and approval hierarchy required. Applications can be tracked online, and citizens receive real-time SMS updates at every stage of processing.
The comprehensive GSWS application forms system represents a significant effort by the Andhra Pradesh government to decentralize service delivery and ensure transparent, efficient administration at the grassroots level.